Electronic bill transmission - Billing by DIG

Advantages

  • No investment in hardware, software licenses or personnel through outsourcing
  • Reduction of the fault rate thanks to transparent, compatibility issue-free and continuous processes
  • DIG takes care of technical clarification and connection with business partners
  • Safety: complete monitoring of acquisition, preparation and transmission performed by DIG
  • Accelerated processed thanks to automation

DIG.billing

Since our legal equivalence of electronic bills and paper bills, companies focus on the electronic transmission of their business documents when communicating with their business partners.

DIG.billing inbound (Bill entry processing)

Using the individually combinable services from DIG, you can automatically electronically process up to 100% of your bill entries.
This is independent of the electronic or paper nature of the bill entries. The use of our services relates to needs, depends on the process and occurs in accordance with your system infrastructure. In the simplest case, we receive the documents and prepare an electronic data set for further processing in your work-flow and finance system.
You can combine services so that individual regulations and plausibility rests cause automatic concatenation of data sets, counting, booking (FI, goods entry), work-flows etc. At all times, you have transparency, status and an overview of the receipts via our web client.

Your business partner sends the bills as an e-mail with a readable PDF (PDF printout from our application) attached to an address communicated by you if he does not wish to transmit the billing data in a structured manner.
The effort for the business partner is reduced to sending of the bill by e-mail. He can immediately participate in the electronic bill entry processing. The access to the billing portal allows you to see the status of the bill processing at all times or to actively participate in the communication.

Your advantages:

  • DIG.billing inbount is easily incorporated into existing infrastructures and completes the entire billing entry.
  • Individual services for validation and verification are quick to be combined in order to achieve the highest degree of automation.
  • If necessary, they ensure custom rights for your business partners and provide insight into the status of the bill processing.
  • It can be expanded to an automated entry processing for order modifications, contract confirmations, delivery notification etc. at any time (Procure-to-Pay).
Stift mit Taschenrechner

DIG.billing outbound (Bill output processing)

Your complete billing output can be 100% automated electronically via our DIG clearing centre. Different services can be combined so that collected bills may for example be generated from individual bills.
Your business partner receives the processed documents in order to process them in his ERP system without compatibility issues. If your business partners require further documents in paper form, a connected printing channel finishes off the sending of the documents.

There is a single secure communication channel exists between the ERP system and our DIG clearing centre. As the invoicing party, you communicate the documents to the DIG clearing centre in your format (e.g. PDF, IDoc XML, UN/EDIFACT, xml, csv, etc.). The bill is transformed to a PDF in the DIG clearing centre, optionally singed and converted to the structured electronic dataset format of the receiver before being sent to him.

Obtain electronic bill emission in five steps:

  1. Determination of the billing volume and business partner, definition of the output format and agreement upon the deadlines
  2. Active correspondence with the business partners concerning the way in which the transmission of the bills should occur (e-mail, IDoc, XML, etc.)
  3. Connection to the DIG clearing centre with transmission of the billing data such as defined in point 1
  4. Preparation in the
  5. Test run for each business partner and initiation

BBG – Bundesbeschaffung GmbH

As of 01.01.2014, the republic of Austria (Federation) may only accept electronic bills. The federal acquisition department has set the target of actively supporting its suppliers and to provide them with a simple and efficient method for bill insertion.
It is planned that ALL your bill contents (which display a relation to a valid BBG contract/framework agreement) are to be transmitted electronically to the federal acquisitions department in a centralized manner and will take over the creation and forwarding of the bills to the respective customers (independently of whether it is a federal service position or a "third-party customer").

If you electronically transmit the entire bill contents to the federal acquisitions department as per the directives in the respective contract or the respective framework agreements, the periodic (monthly/quarterly) reporting obligation as per the acquisitions controlling directive does not apply to you.

The DIG is an accredited service partner of the BBG.

Source: BBG

Network bills

Send your network bills electronically using DIG.billing. Since November 2008, all energy suppliers are obligated to electronically transmit bills monthly for the calculation of the network fee.

These bills must be created in the XML standard and digitally signed. In this domain, DIG has experience with SAP, EULVIS and other systems that can generate the standardized XML (possibly with additional modules). DIG takes care of the entire subject of signing, its verification and obviously the distribution of the bills to the competitor. Your main advantage is that you only require a connection to DIG. All other technical steps are performed by DIG, acting as your data platform.
Legal basics

Since the tax simplification law of 2011 has entered into application in Germany and the release modification law of 2012 in Austria, electronically transmitted documents and paper documents are equivalent. Bills can be sent in digital form, the digital signature stays possible but is no longer obligatory. According to the legislator, the obligation towards qualified electronic signature no longer applies. The classic paper bill is now equivalent to an electronic bill, that can be transmitted by e-mail as a PDF document, in the EDI process or as a digital fax or made available as a web download.

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