Become a supplier? It's easy with DIG E-Procurement!
The DIG catalogue platform is designed to efficiently link supplier and customer organisations and to deepen these economic relationships. In doing so, it is important to respond to suppliers of different sizes: With two catalogue variants (OCI and Content) as well as with the support of different file formats and up to three transmission channels, DIG provides the technical basis for high practical suitability. The DIG Supplier Management also provides personal support for onboarding.
What advantages do I have as a supplier?
By onboarding an e-procurement platform, suppliers are permanently listed with their customers, orders are placed automatically and clearly structured. The order data can be transferred directly into the target system. At the same time, DIG offers several invoice receipt channels, the automated processing of the data accelerates the invoice process. In addition, the technical connection as an exclusive channel deepens the ongoing business relationship, making the exchange of suppliers more difficult. As a rule, new company locations also use the same e-procurement system, which can lead to an expansion of business. Likewise, new participants in the DIG e-procurement platform represent potential new customers for already integrated suppliers, as their offer can be used immediately. In fact, this availability is an important decision criterion in the implementation phase.
How do I get help with onboarding?
DIG Catalogue Platform Expert Sonja Elias is happy to help you! In order to be able to guarantee you efficient support, we recommend that you first read the following information carefully. Sonja Elias will be happy to help you by mail (firstname.lastname@example.org), contact form or with a telephone appointment.
What could my onboarding process look like?
OCI or content catalogue - what is the difference?
The initial question is the type of catalogue required. This is agreed in advance during contract and product range negotiations between customers and suppliers (see also our diagram below). With an OCI connection, the supplier's shop system is used to access the catalog data via the Internet using a standardized interface (open catalog interface). With this interface, which is also called a punchout, the buyer is forwarded to the vendor's shop. There he or she compiles his or her shopping basket, which is then imported into the vendor's own e-procurement system. This is where the ordering process is processed. Depending on the OCI version, there are different options - background search from OCI 4.0 on is particularly important in practice (more on this below).
The alternative to OCI is the content catalog. Here, all article data is physically transferred to the platform and used for e-procurement. This can be done in two ways: The article data can be exported directly from the ERP system into the standardized catalog data exchange format BMEcat (which is based on XML technology) and transferred to the platform with the DIG.catman tool. You can find more about the file format at www.bmecat.de.
As an alternative, DIG offers an Excel-like template (DIG Excel Template) in the second version, in which all article data including the corresponding image descriptions are entered. These are also imported into the system via DIG.catman (see below for details). The advantage for customers and suppliers is that all agreements such as delivery times, prices etc. are clearly defined. Any necessary adjustments are made using the DIG.catman tool (see below for details).
How do search modes and weightings improve the findability of my offer?
Based on the Elastic Search technology (which is also used by Google, among others), the DIG e-procurement platform gives suppliers the opportunity to optimize products and services for the search. For this purpose, the four available search modes (article number, description, normal and full text) offer a variety of weighting options. Thus, every supplier has the opportunity to optimally position his goods in the search results of potential customers. We will be happy to send you detailed instructions on request by e-mail or contact form!
What is the background search in OCI 4.0?
The major disadvantage of OCI is the comparison of offers between different suppliers: To do this, the buyer must always enter two shops separately, which is cumbersome. From the OCI 4.0, which is of course supported by DIG, background search is possible. Here, external web shops are searched for the respective products and the results are displayed directly in e-procurement, where they can be compared and stored directly in the respective shopping cart. Thus a comfortable search and order processing equivalent to a content catalog is achieved.
Which additional settings can I use with OCI?
OCI is much more than just an interface to a webshop! Rather (depending on the underlying shop system) customer-specific settings can be made: For example, which assortment is activated for which customer, which prices apply etc. OCI not only handles the automatic login, but also enables the shopping cart communication into the e-procurement system. From version OCI 5.0 on, the mass data function Validate is used for the intermediate storage of articles in the shopping cart. This function checks the price and availability of the stored products for interim changes at the time the ordering process is continued. Depending on the business model of the supplier, the use of OCI can become as complex as you like - DIG is available as a specialist for the implementation.
How can a catalog be modified?
As described above, the upload of the new catalogue with changed data is done via DIG.catman. The system then compares it with the existing catalogue - changes such as new articles and prices are transmitted to the supplier in the form of a clear delta report in Excel format. After this final check, the customer receives the deltareport for approval. As soon as this has been done, the new catalogue is activated, depending on the time setting provided for this purpose.
Which channels are available for invoice transmission?
DIG basically provides three input channels. Invoice data can be entered via EDI, via e-mail and PDF or via XML. The customer of the e-procurement platform decides which of these channels are actually open.
What is the classification standard eCl@ss?
Since the year 2000 eCl@ss has established itself as a classification standard in trade, industry, services etc. To put it simply, a large part of the traded goods and services is classified across all sectors according to a numbering system in order to achieve detailed identification. This enables purchasers to assign purchases to the correct account by assigning a fixed merchandise category and G/L account. For this reason, more and more companies require their suppliers to use eCl@ss - more information on the possible applications and advantages of eCl@ss in the entire value-added chain can be found at http://www.eclass.de/eclasscontent/standard/overview.html.de.
How do the catalogues get onto the e-procurement platform with DIG.catman?
The DIG.catman facilitates both the upload and update of catalogues. Prior to this, the data is checked locally, i.e. an analysis of validity is carried out. In case of an error message, it can be easily corrected on your own computer. The tool then establishes a secure connection for transferring the data to the e-procurement system.
The following optional fields are possible in DIG.catman:
- Surcharge for small quantities
- Raw material surcharges
- Parts lists
- SAP material number
- Intrastat data
- Stock levels