Compliant with the rules: eProcurement with an early start!
How to start an eProcurement project immediately without effort
How can you start an eProcurement project immediately and without internal effort? The initial situation is often that there is no overview of where and what exactly is ordered and to what extent. But this information is essential for selecting suppliers, negotiating prices and creating catalogs - in other words, for really using eProcurement. However, DIG offers an alternative way with the multi-supplier catalog and the one-click request transfer, with which eProcurement projects can be started immediately and without internal analysis effort.
To do this, it is first important to know what a multi-supplier catalog is. A supplier catalog is usually assigned to a supplier and lists its products along with prices and other details, so that the procurer compiles his shopping cart as in an online store. The multi-supplier catalog is different: Here, several suppliers can be combined in one catalog as desired. This is particularly advantageous if these suppliers only supply manageable quantities or if several suppliers supply the same goods, because it would then be cost-inefficient to create a separate catalog.
Implement eProcurement without delay.
The multi-supplier catalog thus makes it possible to continuously add suppliers and products yourself. Particularly in the absence of an overview of the procurement processes, it offers the advantage of constantly expanding the range in the catalog on the basis of the incoming requests - quite simply with one click! In concrete terms, the requester enters the eProcurement platform, where initially only a free-text request can be made (unless otherwise requested). The requester uses this to enter the necessary data on the desired product and - if known - on the supplier. Purchasing can then take over or modify this supplier, etc. All articles are added to the catalog in a structured way via one-click transfer - without much effort, this automatically creates exactly the overview of all requirements that is often missing at the beginning.
Colleagues can order immediately.
Due to the one-click takeover, the catalog grows continuously and can theoretically be made available in the e-procurement system at any time. For practical reasons, DIG recommends activation as soon as an appropriately broad range is available, in order to ensure successful searches and thus high user acceptance, at least for most items.
What insights does purchasing gain?
Based on the inquiries received and the analysis option provided by the multi-supplier catalog, Purchasing can see which goods are ordered where and to what extent. This provides the prerequisite for value-added standardization in the form of supplier bundling, including corresponding price negotiations. As soon as these take place, separate supplier catalogs are often created. This process can be further accelerated and simplified by using suppliers with whom DIG is already working. These can be researched for each commodity group.
In addition, the go-live of the eProcurement platform can be further accelerated by connecting a marketplace.
- which goods are ordered where and to what extent
- supplier bundling and price negotiation
- Creation of own supplier catalogs
Head start for your eProcurment project!
We will show you how the multi-supplier strategy can help you reach your goal of efficient eProcurement faster.