Purchase-to-pay: more performance at the push of a button.
Purchase-to-Pay (P2P): Invoice verification until dark posting
By combining expert know-how in eProcurement and the automated processing of business documents, DIG offers special expertise in the top class of digital business automation: In Purchase-to-Pay (P2P), complete automation takes place from the initial purchase requisition to payment.
Upon receipt of the invoice including the valid purchase order number from the eProcurement process (channel-independent via EDI, mail with pdf, scan or similar), it is checked, translated into the target format of the ERP system and, if desired, even posted "dark" without further manual control. In this way, the entire savings potential of a procurement process can be optimized to the maximum. And this can also be done retrospectively, so that every digitization project can be started in the most suitable subarea.
Automatic invoice verification according to UStG
DIG's purchase-to-pay solution automatically checks the invoice characteristics. If this is completed positively, the conversion into the target format takes place. Depending on the invoice amount (up to EUR 150, over EUR 150 or from EUR 10,000), up to eleven characteristics ("invoice characteristics") must be correctly specified in accordance with § 11 UStG (Austria) or § 14 UStG (Germany):
- Name and address of the supplying party
- Delivery description
- Date of delivery/period of performance
- Gross remuneration
- Tax amount and charge net
- Tax rate or reference to exemption or transfer of tax liability
- Date of issue
- Name and address of the recipient
- UID of the supplier/provider and the recipient (in Austria from invoice amount over € 10,000)
- consecutive invoice number
Translation of the invoice into the target format of the ERP system
After checking the essential invoice features, the invoice is converted for further processing in the ERP system. Before the transfer, the DIG software checks the order reference, i.e. whether the invoice data corresponds to the order data. This control process is called Two Way Match due to the matching of only two items (invoice and purchase order) and is mainly used for procurement processes with low or medium risks. In addition, an automatic match can also be made with the goods receipt: This Three Way Match still checks whether the goods or service were actually delivered by checking the corresponding entry in the ERP or in the eProcurement system (usually for output categories with higher risk and further control levels). Only when all these parameters fit, the invoice data is transferred with an OK flag and theoretically a dark booking can take place - i.e. a settlement without further manual control.
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Our flexible solutions make it possible.
Optimal use and expansion of existing systems
In view of the dynamic development in the area of business digitization, most companies have historically grown structures. Often there are already automated invoice receipt processes, especially in relation to direct material these are relatively widespread. Due to the flexible software architecture and the experience with all conceivable interfaces DIG always develops custom-fit solutions: For this purpose, the existing structure is analyzed and supplemented in a target-efficient manner, thus avoiding the frustration of costs of software that is no longer used.
A not uncommon result of this approach is that an existing automation solution for invoices for direct material is also used for indirect material through our eProcurement.
Similarly, existing limitations of existing ERP systems can be offset by a solution from DIG. OpenText, for example, can only process e-mails and PDFs itself. In this case, the DIG Portal enables additional data communication via EDI, the data is translated accordingly and thus a comprehensive solution for future-proof P2P is created.
Discover your possibilities with Purchase-to-Pay!
We will be happy to tell you more about our P2P solutions during a personal consultation.